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Supercharge Your Business Productivity with these Top 10 Microsoft PowerAutomate Tips and Tricks

Supercharge Your Business Productivity with these Top 10 Microsoft PowerAutomate Tips and Tricks

Title: PowerAutomate Tips and Tricks: Enhancing Business Productivity


Microsoft PowerAutomate, previously known as Microsoft Flow, has taken the business automation world by storm. As a part of Microsoft’s Power Platform, it provides seamless workflow automation across numerous applications and services. Heralding increased efficiency and productivity, PowerAutomate can prove to be a game-changer in your business process management. Here are some super-helpful tips and tricks to help you make the most of this dynamic tool.

Tip 1: Use Templates for Quick Workflows

PowerAutomate offers a vast library of templates that can help you automate common tasks with minimal effort. Whether it’s syncing emails to your calendar or automating social media posts, these templates are a significant time-saver. They provide a great starting point for beginners and are easily modifiable to meet specific business requirements.

Tip 2: Tailor-make your Flows with Custom Connectors

PowerAutomate comes with built-in connectors for various services, but you might need something more specific for your business needs. Enter custom connectors. Create an API (Application Programming Interface) to allow PowerAutomate to talk to other services, thus facilitating a smoother exchange of data.

Tip 3: Exception Handling

Incorporating exception handling in your flows is crucial in preventing your workflow from unexpected failures. Using the ‘Configure run after’ setting, you can set up actions to be triggered in response to various outcomes, ensuring your process runs smoothly amidst issues.

Tip 4: Stay in Control with Approval Actions

Approval Actions in PowerAutomate mean you can review and approve steps within a workflow directly from your email or mobile app. This allows you to maintain control over critical stages of your automated processes, providing an additional level of security and peace of mind.

Tip 5: Test your Flows Before Deploying

Performing rigorous testing is key to ensuring your flow works as intended. Thankfully, PowerAutomate provides several testing methods, such as ‘Test I’ll perform the trigger action’ and ‘Test using data from previous runs.’ Regularly testing your flows helps prevent performance issues down the line.

Tip 6: Utilise Scheduled Flows

Scheduled flows allow you to automate processes at specific times and intervals. This can be incredibly useful for tasks such as sending weekly reports or syncing data at specific times.

Tip 7: Opt for Condition-based Triggers

PowerAutomate allows you to specify conditions for a flow to trigger. This can be especially handy if you’re dealing with operations like sending notifications based on certain events.

Tip 8: Use Expressions for Advanced Operations

While PowerAutomate’s user-friendly interface facilitates easy automation for most workflows, some advanced operations may require more flexibility. Here’s where expressions come in, offering a wide range of functions, from mathematical computations to text manipulations.

Tip 9: Understand your Flow Run History

By exploring the Flow run history, you get a detailed report of each flow execution, including timings, trigger details, actions, inputs, and outputs. This can be instrumental in troubleshooting and optimising your flows for better performance.

Tip 10: Take Advantage of PowerAutomate Desktop

PowerAutomate Desktop allows you to automate desktop and web-based applications, broadening the horizons of task automation. From filling forms, extracting data from documents to performing other repetitious tasks, this tool can streamline your processes with minimal manual intervention.


Microsoft PowerAutomate offers an expansive platform to automate your work, reducing manual labour and improving efficiency. By utilising these tips and tricks, you can master PowerAutomate and transform your business process management remarkably. Remember, the cardinal rule of automation is to iterate and improve constantly, and PowerAutomate certainly offers you the flexibility to do so.

So, go ahead, harness the power of PowerAutomate and be amazed at how simplified and streamlined your tasks can become!

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